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Share a Concern– Terms, Conditions, and Privacy Policy

Subscribers

The services provided by AlignHR, LLC are not intended to be an emergency hotline or substitute for calling 911 or other emergency service providers. In the event of an emergency or to report immediate threats to life or property, you should call 911 or local emergency or to report immediate threats to life or property, you should call 911 or local emergency services. The fraud hotline is not a substitute for reporting criminal activity to law enforcement.

All subscribers, reporting parties, and users acknowledge that the intentional misreporting of any information is strictly prohibited, and that the intentional misuse of this service may result in criminal prosecution and/or civil liability. AlignHR, LLC is not responsible and provides no guarantee for the accuracy, reliability, completeness, timeliness, or validity of any information related to incidents and concerns submitted anonymously and confidentially by the reporting parties and subsequently reported to the subscriber's designated recipients.

By accessing, visiting, using or attempting to interact with any part of this web site or any of AlignHR, LLC's services (Collectively, the "services"), you agree that you have read, understand and agree to be bound by these terms. If you do not agree to be bound by these terms, do not access or use any part of this web site. AlignHR, LLC reserves the right, from time to time, with or without notice to you, to make changes to these terms in its sole discretion. Continued use of any part of this web site constitutes your acceptance of such changes.


ALIGNHR, LLC has entered into an agreement with the subscriber to provide an anonymous and confidential third-party method of reporting certain incidents and concerns regarding the subscriber's organization that are self-reported by employees, board members, or others that the subscriber provides with access. The type of incidents and concerns may include, but are not limited to: accounting and financial issues (embezzlement, misappropriations, accounting errors, omissions, misrepresentations, financial statement fraud, internal control problems, bribery, kickbacks, corruption, falsification of contracts/reports/official records/other documents), compliance and ethics reporting (conflicts of interest, self-dealing, misuse of company property, theft of inventory/assets/intellectual property, vandalism, sabotage, ethics violations, misconduct), and human resource matters (discrimination, harassment, workplace violence/retaliation, substance abuse, privacy law compliance, identity theft, security of personal information, unfair labor practices).

ALIGNHR, LLC will receive reports of incidents or concerns from reporting parties via this secure website form. ALIGNHR, LLC agrees only to receive and report incidents and concerns to the subscribe's designated recipients via email as received from the reporting parties and will take no action to address the subject matter or ensure the accuracy, reliability, completeness, timeliness, or validity of any information related to incidents and concerns reported through this system. ALIGNHR, LLC will not provide any identifying information of the reporting parties, unless the reporting parties specifically include their identifying information in the report. The subscriber maintains full responsibility for reviewing, investigating, acting, or not acting, based upon the information submitted by the reporting parties.

The subscriber agrees that the only service provided by ALIGNHR, LLC is to receive and report anonymous information related to incidents and concerns provided by reporting parties to the subscriber's designated recipients. Each subscriber, its officers, directors, owners, employees and agents release ALIGNHR, LLC and its respective members, managers, officers, directors, employees, successors, predecessors, or agents and assigns from any and all liability, claims, actions, causes of actions and damages which relate in any way to ALIGNHR, LLC or the subscriber's actions or failures to take action as the result of having received, or been available to receive, information related to any anonymous and confidential incident or concern reported. ALIGNHR, LLC is not a substitute for reporting criminal activity to law enforcement or other federal, state, and local regulatory agencies.

ALIGNHR, LLC, its members, managers, officers, directors, employees, successors, predecessors, agents and assigns will not be liable for any loss or injury caused, in whole or in part, by its actions, omissions, or negligence, or for contingencies beyond its control, in procuring, compiling, or delivering information; any errors, omissions, or inaccuracies in the information provided regardless of how caused, or delays or interruptions in delivery of information; or any decision made or action taken or not taken or reliance upon the information furnished. Under no circumstances shall ALIGNHR, LLC be liable for any losses or damages whatsoever, whether in contract, tort or otherwise, from the use of, or reliance on, the information received by the reporting parties. ALIGNHR, LLC, its members, managers, officers, directors, employees, successors, predecessors, agents and assigns will not be liable for any incidental, direct, indirect, punitive, actual, consequential, special, exemplary or other damages, including loss of revenue or income, pain and suffering, emotional distress or similar damages.

Subscribers will pay a recurring fee to ALIGNHR, LLC to provide service during the subscription period, from the date of the original agreement through the paid subscription period. Subsequent recurring fees and subscriptions will be renewed for subscription periods and subject to the terms of use and conditions of ALIGNHR, LLC. Only subscribers who have paid their subscription in full will receive reports submitted by reporting parties. Subscribers are responsible for updating and maintaining the accuracy of their account information using the online account login, including, but not limited to, the primary contact information and contact information for up to three (3) designated individuals that the subscriber self-selects to receive reports submitted to ALIGNHR, LLC (each and collectively, the "Designated Representatives"). If an incident or concern is submitted to ALIGNHR, LLC, an email containing the information as submitted by the reporting parties will be sent to up to three (3) Designated Representatives within two (2) business days. If any of the three (3) Designated Representatives is specifically named in the incident or concern, ALIGNHR, LLC will attempt, but in no way guarantee, to remove those specific individual(s) from the email to the Designated Representatives. The subscriber and Designated Representatives assume full responsibility for ensuring the appropriate parties are informed of the incident or concern. No additional correspondence will be provided to the subscriber regarding incidents or concerns reported. ALIGNHR, LLC and the subscriber may cancel the agreement at any time with 30 days written notice. Refunds are at the sole discretion of ALIGNHR, LLC and may be provided on a pro-rata basis to subscribers who have had no incidents or concerns reported during the one (1) year subscription. Subscribers who have frequent reports submitted may be subject to cancelation or additional fees. Subscribers are responsible for communicating reasonable and appropriate use of the service with employees, board members, and others that the subscriber provides with access.

ALIGNHR, LLC will maintain records of incidents and concerns submitted for a period of one (1) year from the date received. Subscriber is responsible for retaining information related to all incidents and concerns received using the service and for responding to any legal inquiries or subpoenas for information arising from the incidents and concerns submitted.

ALIGNHR, LLC is not intended to be used by publicly traded companies, organizations located outside of the United States, or to fulfill an organization's obligations under federal, state, local, or other regulatory agencies.

Subscribers and reporting parties agree that any dispute between a subscriber or reporting party, on the one hand, and ALIGNHR, LLC, on the other hand, that cannot be resolved in a mutually satisfactory manner may be submitted to confidential arbitration in accordance with West Virginia Code, Chapter 55, Article 10.

Subscribers should read "REPORTING PARTIES AND OTHER USERS" and "PRIVACY POLICY" sections for additional terms and conditions.


Reporting Parties and Other Users

ALIGNHR, LLC has entered into an agreement with the subscriber to provide an anonymous and confidential third-party method of reporting certain incidents and concerns regarding the subscriber's organization that are self-reported by employees, board members, or others that the subscriber provides with access. The type of incidents and concerns may include, but are not limited to: accounting and financial issues (embezzlement, misappropriations, accounting errors, omissions, misrepresentations, financial statement fraud, internal control problems, bribery, kickbacks, corruption, falsification of contracts/reports/official records/other documents), compliance and ethics reporting (conflicts of interest, self-dealing, misuse of company property, theft of inventory/assets/intellectual property, vandalism, sabotage, ethics violations, misconduct), and human resource matters (discrimination, sexual harassment, workplace violence/retaliation, substance abuse, privacy law compliance, identity theft, security of personal information, unfair labor practices).

All information submitted by reporting parties and visitors is voluntary. Submitting information constitutes your consent for ALIGNHR, LLC to use the information for the purpose stated herein and indicates to us you are aware of the Privacy Policy provisions.

Some reports by their nature may require your contact information.  All reports received by ALIGNHR, LLC are sent to the subscriber without your contact information, unless you agree to discuss the report with the subscriber (organization) in that section of this form.  If the subscriber contracts AlignHR, LLC to investigate a complaint that required your contact information, ALIGNHR, LLC may need to interview you; however, your contact information will remain confidential with ALIGNHR, LLC regarding this report. Reports provided to the subscriber will include all other information submitted by the reporting parties. ALIGNHR, LLC is not responsible for potential monitoring and/or tracking of information submitted via telephone or internet from within your organization or through equipment provided by your organization.

ALIGNHR, LLC does not investigate or resolve issues or concerns submitted by reporting parties unless the subscriber contracts ALIGNHR, LLC under a separate contract.  You understand and acknowledge that the sole obligation of ALIGNHR, LLC, to you is to receive your report and deliver via email the information you have submitted to the subscriber's Designated Representatives. Please be advised that the subscriber, and not ALIGNHR, LLC, is solely responsible to evaluate the information submitted and to comply with all applicable local, state or federal laws relating to the investigation and protection of the information submitted.

Each reporting party and his or her heirs and successors release ALIGNHR, LLC and its respective members, managers, officers, directors, employees, successors, predecessors, or agents and assigns from any and all liability, claims, actions, causes of actions and damages which relate in any way to ALIGNHR, LLC or the subscriber's actions or failures to take action as the result of having received, or been available to receive, information related to any anonymous and confidential incident or concern reported. ALIGNHR, LLC is not a substitute for reporting criminal activity to law enforcement or other federal, state, and local regulatory agencies.

ALIGNHR, LLC will not be liable for any loss or injury caused, in whole or in part, by its actions, omissions, or negligence, or for contingencies beyond its control, in procuring, compiling, or delivering information; any errors, omissions, or inaccuracies in the information provided regardless of how caused, or delays or interruptions in delivery of information; or any decision made or action taken or not taken or reliance upon the information furnished. Under no circumstances shall ALIGNHR, LLC be liable for any losses or damages whatsoever, whether in contract, tort or otherwise, from the use of, or reliance on, the information received by the reporting parties.

The sites linked to and from the ALIGNHR, LLC website (alignhumanresources.com) are not maintained by ALIGNHR, LLC and therefore ALIGNHR, LLC does not assume any responsibility or liability for any communications or materials available at such linked sites. ALIGNHR, LLC does not intend for the links provided on the website to be referrals or endorsements of the linked entities, and are provided for convenience and reference only.

Reporting parties and other users should read "SUBSCRIBERS" and "PRIVACY POLICY" sections for additional terms and conditions that may apply.

These terms shall be governed and interpreted by the internal laws of the State of West Virginia, without giving effect to any principles of conflicts of law.  The subscribers and the reporting parties and any user specifically consent to personal jurisdiction in West Virginia in connection with any dispute between you and ALIGNHR, LLC arising out of these Terms or pertaining to the subject matter hereof.   The parties to these Terms each agree that the exclusive venue for any dispute between the parties arising out of these Terms will be in Charleston, West Virginia.  If any part of these Terms is unlawful, void or unenforceable, that part will be deemed severable and will not affect the validity and enforceability of any remaining provisions.  You agree that no joint venture, partnership, employment, or agency relationship exists between you and ALIGNHR, LLC as a result of these Terms or your use of this Web Site.


Questions or comments regarding the TERMS OF USE and/or PRIVACY POLICY should be submitted to ALIGNHR, LLC by mail or e-mail as follows:

AlignHR,LLC
1116 Smith Street, Suite 410
Charleston, WV  25301-1314

[email protected]

Please review these terms frequently for updates. Changes to the terms of use will be posted as they are made. We reserve the right to modify the terms of use at any time.